# Corporate Secretarial Services in Malaysia for Foreign-Owned Companies | Robo Company Secretary
URL: https://robocompanysecretary.com/services/corporate-secretarial/

Corporate Secretarial

## Run your Malaysian compliance on autopilot.

Every Malaysian company must appoint a licensed company secretary within 30 days of incorporation and lodge an annual return each year. We handle both for a flat RM 1,296 a year, or RM 1,620 bundled with our Mont Kiara registered office. This recurs from year one — it is not inside the incorporation fee.

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Sources: Companies Act 2016 s.236

What's included

### What 'company secretary' actually means in Malaysia.

Under Section 235 of the Companies Act 2016, every Sdn Bhd must appoint a licensed company secretary. The role is more than form-filing — it's the ongoing guardrail that keeps your company legally clean, board-ready, and audit-passable.

- Maintenance of statutory registers
- Filing of annual returns with SSM
- Drafting board and shareholder resolutions
- Convening AGMs and EGMs
- Updating particulars (directors, address, shares)
- Compliance calendar management

- Share allotments and transfers
- Constitution amendments
- Beneficial ownership declarations
- Charge filings (if you take debt)
- Strike-off support (if you wind down)
- Liaison with SSM, LHDN, and your auditor

How it runs

### How ongoing secretarial work flows.

- 01

Onboarding

#### Take over or set up fresh.

We take over from your existing secretary or set up fresh. All registers digitised. Calendar built.

- 02

Routine

#### Monthly + quarterly cadence.

Monthly compliance checks. Quarterly check-ins. Annual return filing without you having to chase.

- 03

Ad-hoc

#### Same-day resolutions.

Need a board resolution by tomorrow morning? Message us the request. Drafted, circulated, signed.

- 04

Year-end

#### Annual return + AGM + audit.

Annual return, AGM (or written resolution in lieu), audit liaison, financial-year-end packaging — all handled.

Typical pricing

### What ongoing sec services typically cost.

Flat annual retainer of RM 1,296/year (about RM 108/month) for routine secretarial work, plus RM 324/year for the registered office — combined RM 1,620/year. This recurs from year one; it is not part of the incorporation fee.

Typical range

RM 1,620/year

Recurs from year one, separately from the incorporation fee.

What affects pricing

- Annual retainer is a flat RM 1,296/year (about RM 108/month) for routine secretarial work
- Registered office is RM 324/year — bundled total RM 1,620/year
- Exceptional matters (frequent board changes, complex restructuring) quoted separately

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Questions we get

### What founders ask about ongoing secretarial work.

Yes. Section 235 of the Companies Act 2016 makes it mandatory. The secretary must be a Malaysian resident and licensed by either SSM, MAICSA, MACS, or another prescribed body. Operating without one is a compliance breach with penalties.

Yes, anytime. We coordinate the handover — letter of resignation from outgoing, appointment of new, transfer of statutory records. Usually completed within a week, no operational disruption.

Late filing penalties accrue, and persistent non-filing leads to strike-off proceedings. Our calendar and reminders prevent this — but if you're already late, we can usually get you back on track within a few weeks.

Tax advice itself is a separately licensed activity. We coordinate with your tax agent (or refer one of our partners), but we don't act as your tax agent. Same for audit — we work alongside your auditor, not as them.

Want to switch?

### Move your company secretarial to us in a week.

Message us — we coordinate the handover from your current secretary, transfer your statutory records, and have your compliance calendar live within seven days. No operational disruption.

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