For businesses from China 中文服务
You've already chosen Malaysia.
Now set up the company properly.
You've done the hard thinking — the market, the move, the family. What's left is the part that has to be done right the first time: incorporating your Malaysian company, appointing the resident director the law requires, and keeping everything compliant from day one.
That's what we do. In Mandarin, if you prefer. From our office at Solaris Mont Kiara. Backed by a firm that has been incorporating Malaysian companies since 2007.
You're in good company
Chinese and Malaysian citizens now travel between the two countries visa-free — the mutual visa exemption became permanent in 2025. Investment has followed the people: Malaysia recorded historic levels of approved investment in 2025, with China among its largest sources, and observers describe a visible acceleration of companies moving operations into Malaysia since early 2026.
This isn't a tech-startup story. The businesses arriving are the real economy — manufacturing, trading, F&B, retail, construction supply, logistics, services. Family businesses and established operators, bringing capital, supply chains, and often their families with them. If that's you, this page was written for you.
A place your business — and your family — can settle into quickly
You likely know most of this already; it's probably part of why you chose Malaysia. But it bears saying, because it's the quiet foundation everything else sits on.
Language is not a barrier here
Nearly a quarter of Malaysians are ethnic Chinese, and Mandarin is widely spoken, read, and written — Malaysia has one of the largest Chinese-language education systems outside Greater China. Your suppliers, your bankers, your staff: many will speak your language.
The culture is familiar
Business relationships in Malaysia's Chinese community run on the same values you know — trust built over time, obligations honoured, long memories for both. Chinese New Year is a national holiday. The festivals, the customs, the way business dinners work — none of it will need explaining.
The food needs no introduction
From hawker stalls to fine Cantonese dining, Malaysia's Chinese food tradition is over a century deep. And here in Solaris Mont Kiara, steps from our office, a newer wave has arrived: a growing cluster of restaurants and retail brands opened by businesspeople from China themselves. Walk it one evening — you'll hear Mandarin at every second table.
Your children's schooling is solved
Several of Kuala Lumpur's leading international schools are in and around the Mont Kiara neighbourhood, offering British, international, and bilingual curricula. Families from China are already well represented in them.
None of this is why you incorporate with us. But it's why the life around the company works — and why so many businesspeople from China are choosing this particular corner of Kuala Lumpur.
The one legal fact you must know first
Every Malaysian company needs a resident director
Under Malaysia's Companies Act 2016, every private limited company (Sdn Bhd) must have at least one director who ordinarily resides in Malaysia.
You can own 100% of your Malaysian company as a foreign shareholder in most sectors. You can be a director yourself. But until you are ordinarily resident here, the company cannot be formed — or continue — without a Malaysian-resident director on the board.
This single requirement is where most foreign founders get stuck, and where the wrong shortcut creates years of problems. It is also precisely the problem we solve — properly, transparently, and in writing.
Two services. One clean path into Malaysia.
Company incorporation (Sdn Bhd)
We incorporate your Malaysian private limited company end to end: name search and reservation with SSM (Malaysia's companies registry), constitution, share structure, director and shareholder documentation, and all statutory registers — set up correctly the first time, so nothing needs untangling later.
Foreign ownership of up to 100% is possible in most sectors, and we'll tell you plainly if your intended activity is one of the exceptions before you commit to anything.
Nominee resident director
Where you don't yet have a Malaysian-resident director of your own, we provide one — through a properly documented nominee arrangement.
We'll be straightforward about what this is and isn't, because a serious businessperson deserves the real picture:
- What it is: a licensed, professional appointment that satisfies the residency requirement. The nominee's role, limits, and safeguards are set out in a written agreement. You remain the owner. Control of the business stays where it belongs — with you.
- What it isn't: a hidden-control mechanism or a rubber stamp. A director in Malaysia carries real legal duties, which is exactly why our nominee arrangements are documented carefully and why we, in turn, conduct due diligence on the clients we accept. That care protects both sides — and it's the reason the arrangement holds up when it matters.
Everything after incorporation, handled
A registered office address at Solaris Mont Kiara. Annual returns, resolutions, statutory filings, and changes to directors or shareholders — the ongoing corporate secretarial work every Sdn Bhd must maintain. You build the business; we keep the company compliant.
我们说中文 — your matters handled in Mandarin
Our office has a full-time Mandarin-speaking staff member, and your engagement can run in Mandarin from the first conversation: consultations in person at our Solaris Mont Kiara office or by video call, documents and requirements explained in Mandarin before you sign anything, and day-to-day communication over WhatsApp or WeChat — whichever you already use.
Incorporation documents themselves are filed in English or Malay as the law requires. What we make sure of is that you understand every one of them, in your language, before your name goes on it.
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Malaysian companies
Two brands · one firm · since 2007
The firm behind this page has been doing this for 19 years
Robo Company Secretary is a brand of AK Secretarial Companies Sdn Bhd (Reg. No. 201101008946 / 937085-D) — the same firm behind companies.com.my, which has been incorporating Malaysian businesses since 2007.
Two brands. One firm. The same licensed team. When you engage us, you're not trying out a new outfit — you're joining a client base nearly two decades deep, served from a real office you can walk into.
Four steps from first message to operating company
Message us
WhatsApp or WeChat, in Mandarin or English. Tell us roughly what your business does and where you are in the move.
Consultation
In Mandarin if you prefer — at our Solaris Mont Kiara office or by video call. We confirm your structure, shareholding, and whether your sector allows full foreign ownership, and answer everything before any commitment.
We incorporate and appoint
Company formed with SSM, nominee resident director appointed under a written agreement, registered address in place, bank introduction made. SSM registration itself typically completes within 1-3 working days once your documents are in order.
We keep you compliant
Ongoing secretarial support handles every statutory obligation as your business grows.
Questions business owners from China ask us
Can a Chinese citizen own 100% of a Malaysian company?
In most sectors, yes — a Sdn Bhd can be wholly foreign-owned. Some regulated or protected sectors have local-equity or licensing conditions. Tell us your intended activity and we'll confirm before you spend anything.
Do I need to be in Malaysia to incorporate?
Not necessarily. Much of the process can be completed remotely, with identity verification handled per SSM requirements. Many clients incorporate during a single visa-free visit; others complete it from China and arrive to a company already formed. We'll map the cleanest path for your situation.
What does the nominee director actually do — and what are the risks?
The nominee satisfies the legal residency requirement and carries a director's statutory duties. They do not run your business, control your bank account, or hold your shares. The arrangement is governed by a written agreement defining its limits. The real risk with nominees comes from informal, undocumented arrangements — which is exactly what we don't do.
Can you help open a corporate bank account?
Yes. Maybank, CIMB and AmBank have branches here at Solaris Mont Kiara, and we maintain relationships with the major banks operating in Malaysia. We introduce our clients and prepare the company file the way banks expect to see it. Account opening for foreign-owned companies takes preparation, and this is one of the most valuable things we do.
Can you help with my visa, MM2H, or personal legal matters?
These sit outside corporate secretarial work, but we won't leave you searching. We refer clients to trusted specialists on our panel for MM2H, employment passes and immigration matters, and legal work — people we know and whose work we've seen.
Can everything really be done in Mandarin?
Your communication with us — yes. Consultations, explanations, WhatsApp and WeChat correspondence. Statutory filings themselves are in English or Malay as required by law, and we make sure you understand each document before signing.
Where exactly are you?
Solaris Mont Kiara, Kuala Lumpur — with Maybank, CIMB and AmBank branches, and a growing cluster of China-Chinese restaurants and retail brands, all within a short walk. Directions by Google Maps or Waze are one tap away below, and you're welcome to visit before engaging us.
Contact 联系我们
Start with a message
Fastest reply
WhatsApp +60103835988 — 中文可.
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Office
J-3A-16, Block J, Solaris Mont Kiara (SOHO KL), Jalan Solaris Mont Kiara, 50480 Kuala Lumpur, W.P. Kuala Lumpur
Mon–Fri, 8:30am–5:30pm MYT · At Solaris Mont Kiara.